The first step in the invitation workflow is to create a manuscript stub.
HINT: It’s called invitation workflow because authors cannot submit on their own. An invitation is needed.

You have to log in into your journalsite. Then go to the Assistant Managing Editor Center.



Use the Go … Create a Manuscript Stub task.



A Manuscript draft window opens.



Insert the title of the Manuscript you want to create.

NOTE: The onliest required information is the manuscript type and manuscript title information. All other information is additional. Furthermore the author has to fill out the rest of information within the submission process. Don't be confused about the req statements.



HINT: If you want to avoid, that the author changes the title mark the field read only for Author.

Click Commit Stub if you want to go on with this one. If you want to create another stub you have to use Commit Stub and Create Another.

After a stub has been created the AME has to add an author. You could see the next task also inside the Manuscript Information – in this case this would be Select Authors. Go to the task tab.



Scroll down to the step Quick Search. Enter the name of the Author you want to invite.



Select the Author you want to invite and click on the Add button.



If your search has no results – create an account with help of the Create Author Account.

Adding an author means not assigning him. The assignment is the last step to complete the stub process. To assign the selected author you have to click the Assign button:



An E-Mail-Template opens up where you could insert further information if needed. To send the E-Mail click Save and Send.



In case that the author itself has to submit the paper, you find the stub until the authors has done the submission inside the Awaiting AME Author Submission.

In case that you proxy for the Author submit the paper: Go to the task Awaiting AME Author Submission. Inside the next window go to Select inside Take Action and click on View Details.



Inside the Manuscript Information page go to the Author Supplied Data field and click proxy.



That you are using the system with help of the proxy-functionality you could see on the right window side. To get back to your own role use Previous User.



Go to the Author Center of the selected person.



Use the task Click here to complete an invited manuscript.



The next window shows the steps that are needed to complete to submit the paper.



The information marked with a purple req are required to deliver during the submission process. Each step you have to complete with Save and Continue.



During the file upload process choose the document you want to submit and click Upload Files.



After the upload you could check if the file is the right one with help of the button HTML or PDF.



If all information delivered – all tasks have a green check mark.



To submit the paper finally click the Submit button. At the end you have to confirm the submission. Finally you get the Manuscript-ID.

You have to unproxy and go again to the Assistant Managing Editor Center. There go to the task Awaiting AME Decision.



Inside the task select again Take Action and inside this tab AME Decision – C.



When the Manuscript has open go to the AME Make Decision task. With help of the Original Files Button you could access the Manuscript itself.



The last step for an AME is to make a decision. You have 4 options:

• Unsubmit the paper: If the author has to correct information or upload files, please unsubmit the paper by clicking unsubmit manuscript under manuscript files tab. The paper will return to the author directly (sending a mail too).
• Decision options:
  • Accept: After accepting the paper you have to go back to the main menu and go into the Editoral Office Center to forward the paper to the production site.
  • Revision: It is not the same as unsubmitting a paper. A revision is needed, if the content itself has to be changed.
  • Reject: You can reject a paper if the manuscript is not needed anymore.

If you make a decision then you will have to commit the decision with Commit Decision.



Again an E-Mailtemplate opens which could be modified. Confirm again with Send and Commit Decision.