Glossary
Ahead of Print
Ahead of Print is a term used for a journal article publication model at De Gruyter. Articles are usually published within issues. To avoid prolonging the publication of articles to the issue publication date, they may be published as single articles as Ahead of Print. Generally, these articles don't use page numbers.
Book Archive XML
This is a Content Delivery Package that represents the (media)-neutral XML version for our book content. Rather than having an XML file for each chapter, the entire book content is integrated within one XML file (as it is intended from the BITS XML Schema). A PDF file is not part of this delivery.
Book Part
A book part is created by dividing a book title into single parts. Usually these parts
are chapters and are represented within NLM related XML files as
<book-part>
s, but also content such as
Acknowledgement, Preface or References are defined as book parts. A DOI is assigned to
each part.
Book-XML
The Book-XML is used within Books Online Data and represents the structure of the book. It is used to create and display the Table of Contents at De Gruyter Online.
Content Delivery Package
A content delivery package is a type of delivery that is particularly used for XML and Online data deliveries. Currently, there are four types:
-
Books Online Data
-
Books Archive XML
-
Journals Online Data
-
Pub Med Central
Cover Date
The Cover Date of an issue reflects the month and year a specific issue is assigned to. In case an issue is published earlier or later, the Cover Date needs to remain the same. This is, for example, important for journals that publish 12 issues a year, which means 1 issue per month. Each issue is associated with a specific month (Issue 1 with January, Issue 8 with August, ...).
To reflect this information within the issue meta data, the Publication Date is used.
Copyediting Guidelines
The document „Copyediting Guidelines“ [1] provides information about the copyediting requirements for journal articles and books. It gives detailed information on copyediting tasks for specific levels of copyediting. The guidelines are directed to the supplier for copyediting.
Camera-ready copy
CRC (Camera-ready copy) means to create and to supply a final print PDF by the authors and editors. For the creation of content for books or journals can be used the CRC-templates for InDesign, Word and La-TeX. The font DG Meta Science are necessary for the generation of the final print PDF via the templates.
Fonts
The basic element of the De Gruyter housestyle is the “DG Meta Science” font family that offers a wide variety of characters used in academic publications to meet the requirements of De Gruyter.
For the Hebrew alphabet we use the font SBL Hebrew. For additional mathematical characters and symbols we use the font Minion Math from typoma. Additional typefaces are listed in the styleguide manual [3] – e.g. for Arabic, Cuneiform, Runic etc.
To ensure a smooth full text search capacity in e-books and PDF documents, fonts with Unicode encoding [2] must be used wherever possible. Please coordinate fonts for specific requirements with the production team.
Housestyle
The Housestyle describes De Gruyter's specific layout guidelines. It includes a Styleguide, sample pages as well as InDesign, Word and La-TeX Templates [3].
Instructions for Authors
The guidelines “Instructions for Authors” provides general rules for the drafting of manuscript as well as for their submission to De Gruyter for publication. In order to help the author with compilation of his manuscript we offer the word manuscript template.
It contains basic style formats that fulfill the DG requirements with respect to structure. The manuscript template uses the system fonts Times New Roman and Arial.
Issue-XML
The Issue-XML is used within Journal Online Data and represents the structure of the
issue. It is used to create and display the Table of Contents at De Gruyter Online. The
Issue XML is located within the folder
issue-files
.
Just Accepted
Just Accepted is a term used for a journal article publication model at De Gruyter. Articles that have been accepted within peer review are published immediately afterwards. There is no professional copyediting or typesetting applied to the manuscript, it is published as it is and may be changed during the production process afterwards.
Online Data
This data package includes PDF and XML files as well as asset files and is used to publish content on our platform [5].
-
Books
-
Journal Issues
-
Journal Articles (Ahead of Print and Just Accepted)
For books, compared to Book Archive XML each Book Part is represented within a single XML and PDF file.
Post Acceptance Corrections
Journals are seen as accepted when they are passed along to production. The document "Post Acceptance Corrections" [6] should help Production Editors and Typesetters to determine when to flag up corrections provided by authors or editors during proof stage. These types of corrections include changing large pieces of text, additions or deletions of authors, additions of figures or tables, and additions of Supplementary Material.
Post Publication Corrections
De Gruyter considers an article to be published once it has appeared online ahead of print. However, we realize that occasionally, post-publication corrections will be necessary. We consider it our responsibility to maintain the integrity of the version of record, across all content platforms. The document "Post Publication Corrections" [6] gives an overview of post publication correction options and states the required Housestyle and XML implementation.
Production Wiki
At the wiki „Production De Gruyter“ [7] there are relevant and detailed information about De Gruyter’s production specifications. The page has been created to offer our production partners a platform which combines all needed information for producing De Gruyter books and journals.
Publication Date
The Publication Date shows when content has been published in print (ppub) or online (epub). This could apply to the following types of publication:
-
Journal Article
-
Journal Issue
-
Book
For journal issues, the element <pub-date>
within the Issue-XML
(/issue-xml/issue-meta/pub-date
) is used to
hold the Cover Date of an issue. To capture the actual
publication date, the elements
<pub-date pub-type="actual_ppub">
or
<pub-date pub-type="actual_epub">
must be
used. Details can be found within the section Publication Date within the XML Guidelines [4].
Revision
Within production there are various standards and guidelines that are developed and maintained. Due to changes within publications in general, occurrence of new requirements or mistakes, there is the need to revise standards and guidelines. For change requests, please contact standards@degruyter.com.
Submission Checker
The Submission Checker is a De Gruyter hosted XML Quality Assurance tool for final book and journal content. It has been developed by le-tex publishing services [8] and will be continuously extended by new rules and additional types of deliveries (like Book Archive XML). More information can be found within the De Gruyter Wiki [10] and the Jats Con 2016 Proceedings [9].
XML Guidelines
Within the De Gruyter XML Guidelines [4] we define - besides the XML tagging instructions itself - the following requirements for our Content Delivery Packages:
-
XML Schema
-
Structure and Naming Convention of the Delivery Package and its files
-
Allowed Unicode Ranges
Frequently Asked Questions
Submission Checker
What are the requirements for Journal Archive Packages and Non-Standards Journals?
-
DTD Declaration (Article XML):
<!DOCTYPE article PUBLIC "-//NLM//DTD JATS (Z39.96) Journal Archiving and Interchange DTD v1.1 20151215//EN" "JATS-archivearticle1.dtd">
available at the Journal Article Tag Suite web page [11] or<!DOCTYPE article PUBLIC "-//NLM//DTD JATS (Z39.96) Journal Publishing DTD v1.1 20151215//EN" "JATS-journalpublishing1.dtd">
available at the Journal Article Tag Suite web page [12] -
Required elements:
-
/article/front
-
/article/front/journal-meta
-
issue-xml/issue-meta
-
article/front/article-meta
-
/issue-xml/journal-meta/journal-id[@journal-id-type="publisher-id"]
-
/article/front/journal-meta/journal-id[@journal-id-type="publisher-id"]
-
/issue-xml/journal-meta/journal-title-group/journal-title
-
/article/front/journal-meta/journal-title-group/journal-title
-
/issue-xml/journal-meta/issn /article/front/journal-meta/issn
-
/issue-xml/issue-meta/pub-date /article/front/article-meta/pub-date
-
/article/front/journal-meta/publisher
-
/article/front/journal-meta/publisher/publisher-name
-
-
Metadata complies with information from journal-map (dg-journalmap.xml):
-
/article/front/journal-meta/journal-id[@journal-id-type="publisher-id"]
and/issue-xml/journal-meta/journal-id[@journal-id-type="publisher-id"]
need to correspond with//journal/online_code
-
/issue-xml/journal-meta/journal-title-group/journal-title
and/article/front/journal-meta/journal-title-group/journal-title
need to correspond with//journal/title
-
/issue-xml/journal-meta/issn[@pub-type="epub"]
and/article/front/journal-meta/issn[@pub-type="ppub"]
need to correspond with/journals/journal/issn
and/journals/journal/issn_print
-
-
/issue-xml/issue-meta/pub-date
and/article/front/article-meta/pub-date
: month and year should be present and correspond to RegEx: month:[1-12]
; year:\d{4}
-
/article/front/journal-meta/publisher/publisher-name
should correspond to values within dg-publisher.xml -
Naming conventions for the ZIP file need to be corrected with regard to the current guidelines
-
All assets need to be linked within the XML
-
Only allowed file extensions should be present within the delivery
How do I get access to the Submission Checker?
The FTP-login details are provided by the eProducts and Standards team, please contact standards@degruyter.com to receive details as well as instructions for the Submission Checker.
De Gruyter Online
Which standard do Online PDFs need to follow to be published at De Gruyter Online?
Sometimes Online Data will be rejected by DG Online because the PDF files are corrupt or don't meet the right PDF standard. To publish PDF files on DG Online please use the minimum standard PDF/A 1b [13] within Online Data packages.
Abbreviations
- AoP
- CCS
-
Content Conversion Services (team within the book production department at De Gruyter)
- CPAS
-
Content Preparation and Author Support (team within the book production department at De Gruyter)
- CRC
- DG
-
De Gruyter
- DGO
-
De Gruyter Online [5]
- DPM
-
Data and Print Management (team within the book production department at De Gruyter)
- ePS
-
eProducts and Standards (previous name of team within the production department at De Gruyter)
- PAC
- PPC
- PSS
-
Production Standards and Solutions (name of team within the production department at De Gruyter)
- PTS
-
Production Tracking System
- SC
References
- [1] De Gruyter Wiki: Copyediting
- [2] The Unicode Consortium
- [3] De Gruyter Wiki: Housestyle
- [4] De Gruyter Wiki: XML Guidelines
- [5] De Gruyter Online
- [6] De Gruyter Wiki: Post Publication Corrections
- [7] De Gruyter Production Wiki
- [8] le-tex publishing services
- [9] Kraetke, Buehring: A Quality Assurance Tool for JATS/BITS with Schematron and HTML reporting
- [10] De Gruyter Wiki: Submission Checker
- [11] Journal Archiving and Interchange Tag Set. VERSION 1.1 DTD
- [12] Journal Publishing Tag Set. VERSION 1.1 DTD
- [13] ISO 19005-1:2005